How To Know Which Visa Office Is Processing My Case

By Tiara

Many non-immigrant visa applicants have errands they need to run after their appointment, or they may be waiting for an answer from another department within USCIS.

They must remain in their vehicle while these things happen, which can sometimes cause problems at the next destination.

If you are running late due to traffic or other reasons, your best option is to find a USCIS location that does not require you to exit the car. Some locations offer extended parking hours, allowing you to spend time looking for your car and getting back into it later if needed!

There’s no reason to stress about missing your flight or delaying your trip when you know how to navigate the immigration system. Read on to learn more about what departments each of the ten main visa types go through, and where you should expect to see signs indicating whether or not they have received a decision.

Call the embassy or consulate

how to know which visa office is processing my case

It is your responsibility to keep track of which visa office has received your documents and filed them with the appropriate government agency.

It’s very important that you don’t forget this step, as it can take days, weeks, or even months for your documents to be processed!

By giving yourself enough time to wait for your documents to come back from the consulate, you will have more time to focus on other things while you patiently watch America receive your dreams.

Also remember that not every country requires visas for tourism or business trips, so if you are just visiting a few cities for sightseeing or shopping, you may only need an entry stamp instead of a full-blown tourist visa.

Check the government website

how to know which visa office is processing my case

It is your responsibility as a student to make sure you are properly documented before coming back to school, so check with our article here how to know if your visa has been processed!

There are several ways to confirm that your visa has been approved. You can look it up on the United States Government’s official site for students.

Go to where you will be able to search by country and state or province.

You can also visit your local VISA Assistance Center to see if they have information about your case. There is no cost to access this service, but there is a nominal fee for each individual consultation depending on what services you need.

We recommend always confirming your status through both of these sources because some offices update their sites more frequently than others.

Use the visa office finder on the US State Department website

how to know which visa office is processing my case

It is your responsibility as a non-immigrant to keep yourself in good standing by maintaining your residency status. If you are not able to, it could have disastrous consequences for your family back home and our government will likely revoke your visas.

It is virtually impossible to track down someone who has lost their visa unless there is some sort of documentation proving they have expired or if you happen to run into them while they are still legally living in America.

So how do you know which country’s consulate is processing your case? There is an easy way to check! The United States Government offers a system that allows anyone to search through their database to see what countries are currently accepting new Non Immigrants (visa holders).

This tool is called the “US Citizenship and Immigration Services Application Status Check” or more commonly known as the USCIS Status Check Tool. You can access this tool here:

Note: This link does not work at night or when the site is experiencing heavy traffic so please be sure to visit during daytime hours.

Write down your address and phone number in case you need to be contacted

how to know which visa office is processing my case

It is very important that you have contact information ready as it may change at any time. You do not want to forget where you left off because you will need to start over!

If you are traveling for an extended amount of time, make sure to stay in touch with friends or family back home. This way, they can keep up-to-date on how you are doing and help look after the house, kids, and pets.

You also should know what visa status you currently have so you can determine when you need to reapply and/or update it. For example, if you are applying for US work authorization, then you would check whether you already have working permission in the United States.

And even though we recommend staying in close touch, it is okay to get rid of some ties now and then.

Come to the embassy or consulate in person

how to know which visa office is processing my case

It is very important to come to the visa office in person to make sure your case has been received and that it has gone through all of the necessary steps.

If you notice any delays, ask about the status of your file, if anyone has contacted you via phone or email, and what documents they have seen so far.

Visitors should also be aware that some departments can take longer than others during the processing stage, especially when there are many cases being worked at once.

Wait a few days and reaffirm your application

how to know which visa office is processing my case

Even though you have sent all of your documents, it is possible that your case has been misplaced or lost during processing. This can happen for many reasons, but the most common one is due to time constraints.

There are several different departments within VISA that handle applications. Some are faster than others, so it makes sense to wait a couple of days before checking back with them to see if they have received everything!

If after this period you still do not hear anything from them, call their help line directly to make sure that their system tells you that they have received the materials.

Pay the application fee

It is not enough to just submit your documents, you will also have to pay an application or processing fee. This can be done in person at one of our visa offices or by paying with online payment methods like PayPal.

Most countries require that you confirm that you have adequate funds to fund your stay for a certain amount of time. For example, if you are applying for a business visa, you will need to make sure you have money to cover yourself while working during this time frame as well as any potential traveling costs.

Business visas typically cost around 150-250 USD depending on the country! Make sure to budget accordingly.

Get your visa

how to know which visa office is processing my case

After you have received all of your documents, now is the time to make arrangements to come in for your interview. Some offices require you to call or visit them within a certain period of time to confirm that you will be coming in, so this week’s tip is about how to know which visa office is processing your case!

Many immigrant attorneys share our experience with frequent changes to meeting times, locations, and days. Because visas are usually organized by country, not specific consular posts, it can be tricky figuring out where you would like to meet for your appointment.

That’s why we have created an easy way to find out if there has been any activity related to your application! You can check here: VISA ACTIVITY at

This site allows you to search through each individual applicant’s record to see what has changed (such as adding or editing information), when it was last modified, and who made the change. It also offers the option to add comments or notes concerning the update.